Hospitality Accounting & Hotel Bookkeeping Services
Comprehensive, 24/7-ready accounting for hotels, resorts, and hospitality businesses of all sizes.
Specialized Accounting That Keeps Your Hotel Running Smoothly
Operating a hotel or resort means juggling dozens of departments — front desk, housekeeping, food & beverage, events/spa, maintenance — all while tracking room bookings, changing occupancy rates, and fluctuating seasonal demand. That complexity makes standard bookkeeping insufficient.
At Remote Quality Bookkeeping (RQB), we deliver industry-specific accounting and bookkeeping services for hotels and hospitality tailored to the unique financial structure of lodging and hospitality businesses. From daily room revenue to banquet events, spa services, and everything in between, our team ensures that income, expenses, and assets are all accounted for accurately — so you can focus on guest satisfaction and growth.
The Complexity of Hospitality: Why Specialized Hotel Accounting Matters
Hotels and hospitality businesses differ significantly from typical retail or service companies. Some of the challenges that make hospitality accounting unique include:
Multiple, Diverse Revenue Stream
Room bookings, F&B sales, spa or wellness services, events, laundry, parking — each stream needs separate tracking and categorization.
Round-the-Clock Operations
Hospitality establishments operate 24/7, generating continuous transactions across departments, which demand diligent daily bookkeeping and reconciliations.
Dynamic Pricing & Variable Occupancy
Room rates often fluctuate based on seasonality, demand, and occupancy (e.g, discounted off-hours, peak-season rates), making revenue accounting more complicated than fixed-price sales.
Complex Expense Management
Fixed costs (e.g., property maintenance, utilities, insurance) and variable costs (housekeeping, F&B supplies, event costs, labor) must be correctly segregated.
Regulatory, Tax, and Compliance Demands
From guest folios and billing to trust/escrow accounts (for third-party bookings or corporate clients), hospitality accounting must meet high standards of transparency and compliance.
Because of these complexities, many hotels rely on a specialized hotel accounting package — either in-house specialists or outsourced hospitality accounting services — rather than generic bookkeeping.
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What We Offer: Hotel & Hospitality Accounting Services
Room Revenue & Occupancy Tracking
We reconcile room bookings, nightly rates, occupancy, and seasonal rate changes — and generate reports like ADR (Average Daily Rate), RevPAR (Revenue per Available Room), and occupancy-based projections.
Multi-Department Revenue & Expense Tracking
From food & beverage and spa services to event hosting, laundry, and parking — we categorize and track each stream individually for accurate profit/loss and cost-center analysis.
Accounts Payable & Receivable (AP/AR)
We manage vendor payments (suppliers, maintenance, utilities) and handle receivables from corporate clients, group bookings, and third-party vendors to keep your cash flow healthy.
Payroll & Labor Cost Management
Track wages, overtime, housekeeping, front-desk, back-office, and service staff payroll across departments — ensuring accurate labor cost accounting and compliance.
Monthly Financial Reporting & Cash Flow Analysis
We deliver balance sheets, P&Ls, cash-flow statements, and customized management reports so you understand profitability at the hotel, department, or property level.
Asset & Capital Expenditure Tracking
Manage long-term assets and investments — from furniture and fixtures to renovations — and handle depreciation, budget allocation, and capital planning.
Integrated Hotel Accounting Software & PMS Integration
We work with hotel management systems (PMS) and integrate with accounting software so that room bookings — plus F&B and service charges — flow automatically into the ledger, reducing manual errors.
Why Hoteliers Choose Remote Quality Bookkeeping
Generic bookkeeping services often fail when faced with the multi-layered complexity of a hotel’s financial ecosystem. RQB offers:
Deep Hospitality Expertise
Our team understands hotel-specific metrics (ADR, RevPAR, guest folios, department cost centers) and how to map operations to the books accurately.
Full-Service Accounting Team for Less
You get CPAs, CFO-level oversight, bookkeeping, payroll, and asset management — without hiring an in-house staff.
Custom Reporting for Properties & Portfolios
Whether you run a single boutique hotel or a chain, we tailor reports and analytics to property-level performance, departmental profitability, and portfolio-wide financial health.
Seamless Remote Access & Secure Systems
Real-time access to reports, reconciliations, and dashboards from anywhere — ideal for multi-property operations or remote owners.
Proven Hospitality Track Record
We follow best practices built for the hospitality industry and help clients stay compliant, profitable, and audit-ready.
Hear From Our Hospitality Bookkeeping Clients
“Working with RQB transformed our bookkeeping. We used to dread month-end closing across multiple departments — now it’s automatic, clear, and we actually understand where revenue comes from.”
Hotel General Manager
East Coast Boutique Property
Pricing
All prices below are subject to review of books and business needs
Starting at
$229/month*
Starter
Monthly expenses below $15k 25-50 Transactions
Starting at
$299/month*
Venture
Monthly expenses from $15k to $30k 50-75 Transactions
Starting at
$389/month*
MOST POPULAR
Monthly expenses from $30k to $80k 75-150 Transactions
Ask about our starting business discount
Custom*
Contact for Quote
Monthly expenses over $80k
Custom-tailored services created to scale with your business as it grows.
Starting at
$125/month*
Payroll
All Filings Included
No Surprise Fees like Direct Deposit, W2, 940, etc.
User friendly interface for Employees AND Employers
Final Prices Subject To Quote
Every plan comes with a dedicated bookkeeping team to handle your monthly books. Plans include bank & credit card downloads, reconciliation, and monthly reporting. If your business requires custom services, you may be custom priced.
Hospitality Accounting & Hotel Bookkeeping FAQs
What makes hotel accounting different from regular small-business accounting?
Hotels require tracking multiple revenue streams, dynamic room pricing, daily occupancy changes, departmental expenses (e.g., F&B, spa, events), payroll, and constant cash-flow monitoring — far beyond what standard bookkeeping can handle.
Can you integrate with hotel management software (PMS)?
Yes. We specialize in integrating PMS/booking systems with accounting software so room sales, services, and charges flow automatically into your bookkeeping system.
Do you handle hotels of all sizes — from small inns to large resorts?
Absolutely. Whether you’re a small B&B or a multi-property resort, we tailor our services to match your scale, needs, and complexity.
Will this help during tax season or audits?
Definitely, with proper bookkeeping, clean ledgers, and detailed reporting, you’ll be prepared for tax filings, audits, or financial reviews — plus you’ll have clarity on profitability, expenses, and growth.
Why hire a specialized hospitality accountant instead of a general bookkeeper?
Because hospitality accounting involves specialized metrics, multi-department operations, integrated POS/PMS systems, dynamic revenues, and complex expense structures — all of which require deep industry knowledge and careful bookkeeping discipline.