Bookkeeping for Nonprofit Organizations

Accurate, compliant, and grant-ready financials for mission-driven organizations.

Financial Clarity That Fuels Your Cause

Running a nonprofit means wearing many hats, and bookkeeping often becomes one of the most overwhelming. However, nonprofit organizations face unique financial challenges that go far beyond balancing the books. You must track donations, manage grants, separate restricted and unrestricted funds, prepare accurate board reports, and comply with strict IRS and state regulations, all while staying focused on your mission.

At Remote Quality Bookkeeping (RQB), we provide bookkeeping for nonprofit organizations that meet the highest standards of accuracy, transparency, and compliance. With over two decades of experience serving nonprofits nationwide, we understand the unique challenges your organization faces. We also have the systems, expertise, and technology to handle them for you so you can concentrate on serving your community.

The Cost of Getting Nonprofit Finances Wrong

In the nonprofit world, one minor bookkeeping mistake can cost you funding, credibility, and trust. Missed grant deadlines, inaccurate donor records, or unclear financial reports can create serious problems for your organization.

Without strong financial systems, you’re constantly putting out fires: scrambling to prepare for audits, struggling to explain discrepancies to your board, or dealing with funders who are hesitant to renew. Each error chips away at your ability to focus on your mission and puts your organization’s future at risk.

Audits Add Pressure

When your records aren’t accurate or complete, audit season becomes a stressful, time-consuming scramble. Each mistake, even the minor ones, places your mission and your credibility on the line.

Challenges in Renewing Grants

If grant spending isn’t clearly documented, it may take longer to secure renewals or new funding. This can delay programs or projects that depend on those funds.

Eroding Donor Confidence

Supporters notice when acknowledgments are delayed, records don’t match, or reports lack transparency. They may stop giving as a result, putting your mission at risk.

Boards Without the Full Picture

Without clear, timely reports, your board can’t make informed decisions. This leads to stalled projects or misallocated resources.

Try Us Out For Free

Start your free trial, and see why businesses trust Remote Quality Bookkeeping with their books. Get started today with nationally certified bookkeeping specialists and advisors.

Featured Services for Nonprofit Organizations

Fund Accounting & Financial Reporting

Track funds with precision, maintain program-specific budgets, and produce GAAP-compliant statements that satisfy board members, auditors, and regulators.

Grant Tracking & Compliance

Monitor every grant dollar from award to final report, maintain required documentation, and meet funder deadlines without the stress of last-minute scrambling.

Donor Contribution Management

Accurately record and track contributions, pledges, and in-kind donations so your donor database matches your financial records for transparency & trust.

Audit & Form 990 Preparation

Stay audit-ready throughout the year with accurate and organized records, as well as the documentation your CPA needs to file a complete and compliant Form 990.

Why Choose RQB for Nonprofit Bookkeeping

Generic bookkeeping services often fail to address the complexities of nonprofit finances. DIY bookkeeping can leave you vulnerable to compliance issues, funding delays, or loss of donor confidence.

Remote Quality Bookkeeping Offers:

Specialized Nonprofit Expertise

Our team is well-versed in nonprofit-specific reporting, grant compliance, and donor tracking. We speak the same language as your auditors, board members, and grantors.

A Complete Financial Team for Less

For one flat monthly fee, you get access to CPAs, CFOs, ProAdvisors, payroll specialists, and fund accounting experts, all at a fraction of the cost of in-house staff.

Secure Remote Access

Access your books 24/7 through our secure online platform. Upload receipts, review reports, and communicate with your bookkeeping team at any time.

Custom Reporting for Multiple Audiences

Whether you need a detailed grant report, a high-level board summary, or a donor impact statement, we deliver the data in the exact format you need.

Proven Track Record

We’ve supported nonprofits across the United States for over 20 years, helping them stay compliant, secure funding, and operate with confidence.

Hear From Our Nonprofit Bookkeeping Clients

“I manage a non-profit theatrical production company and, for years, was overwhelmed when I tried to present detailed and accountable bookkeeping to the board. Since I’ve been working with Mark and his wonderful staff, all that has changed! Working with Remote Quality Bookkeeping has also made filing with the IRS, Secretary of State, and the Attorney General so much easier. I am so grateful for all RQB has done!”

Merrie Mizaras

Producing Artistic Director, Nemasket River Productions

Pricing

All prices below are subject to review of books and business needs

Starting at
$229/month*

Starter

Monthly expenses below $15k 25-50 Transactions

Starting at
$299/month*

Venture

Monthly expenses from $15k to $30k 50-75 Transactions

Starting at
$389/month*

MOST POPULAR

Monthly expenses from $30k to $80k 75-150 Transactions

Ask about our starting business discount
Custom*

Contact for Quote

Monthly expenses over $80k

Custom-tailored services created to scale with your business as it grows.

Starting at
$125/month*

Payroll

All Filings Included

No Surprise Fees like Direct Deposit, W2, 940, etc.

User friendly interface for Employees AND Employers

Final Prices Subject To Quote

Every plan comes with a dedicated bookkeeping team to handle your monthly books. Plans include bank & credit card downloads, reconciliation, and monthly reporting. If your business requires custom services, you may be custom priced.

Nonprofit Bookkeeping FAQs

What is nonprofit bookkeeping, and why is it important?

Nonprofit bookkeeping involves managing and reporting financial activity in compliance with nonprofit accounting standards. It ensures transparency for donors, compliance for regulators, and clarity for leadership.

Can RQB help with IRS Form 990?

Yes. While we don’t file tax returns, we work directly with your CPA or tax preparer to ensure all financial data is complete, accurate, and ready for Form 990 submission.

Do you serve nonprofits nationwide?

Yes. Our remote bookkeeping services allow us to work with nonprofits in all 50 states.

Can you manage both bookkeeping and payroll for nonprofits?

Absolutely. We can handle your bookkeeping, payroll, and 1099 processing, allowing you to focus on your mission.

Do you track restricted and unrestricted funds separately?

Yes. Fund accounting is one of our core nonprofit services, ensuring accurate reporting and compliance with donor restrictions and regulations.